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Increase the Amount of Expenditure Requiring Board Approval

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Summary
Suffredin's Commentary
Activity Log
Full Text of Legislation
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Date Introduced: 1/9/2008
Date Passed:
1/9/2008

Sponsors:
Claypool, Maldonado, Murphy, Quigley, Suffredin
Co-Sponsors:
Beavers, Butler, Daley, Gorman, Goslin, Moreno, Peraica, Silvestri, Sims

Summary:

Ordinance to require the purchasing agent to maintain a list of all purchases made by departments of independent elected officials; requires Board approval for any purchase valued over $100,000 or any purchase from a vendor whose aggregate business with the County exceeds $100,000.


Activity Log:

1/9/2008
Co-sponsors added.

Full Text of Legislation:

Submitting a Proposed Ordinance Amendment sponsored by

 

FORREST CLAYPOOL, ROBERTO MALDONADO, JOAN PATRICIA MURPHY, MIKE QUIGLEY and LARRY SUFFREDIN, County Commissioners

 

ORDINANCE AMENDMENT

 

INCREASE OF AMOUNT OF EXPENDITURE REQUIRING BOARD APPROVAL AND REQUIREMENT FOR PURCHASING AGENT TO CREATE AND MAINTAIN A DATABASE LISTING THE DOLLAR AMOUNT OF EVERY CONTRACT OPEN MARKET PURCHASE BELOW THE EXPENDITURE AMOUNT WHICH REQUIRES BOARD APPROVAL

 

WHEREAS, Article IV, Section 34-121 of the Cook County Code states: ďAll contracts for supplies, materials and equipment and contractual services for Cook County including the separately elected officials which involve an expenditure of more than $25,000.00 shall be approved by the Board of Commissioners and signed by the President of the Board, the County Purchasing Agent and the Comptroller; and

 

WHEREAS, Article IV, Section 34-121 of the Cook County Code further states: ďAll contracts for supplies, materials and equipment and contractual services for Cook County including the separately elected officials which involve an expenditure of less than $25,000.00 shall be approved by the Purchasing Agent; and

 

WHEREAS, other local government entities with budgets and expenditures similar in size to that of the County require legislative body approval at higher expenditure amounts; and

 

WHEREAS, a greater expenditure amount requiring legislative body approval produces a system of greater efficiency in that agendas for said legislative bodies are not encumbered by voluminous requests for approval of menial and routine expenditures which are necessary for the continued operation of County government and services; and

 

WHEREAS, the City of Chicago, the Chicago Housing Authority, and Los Angeles County all have expenditure amounts, which require legislative body approval, of $100,000.00; and

 

WHEREAS, the Office of the President and the Board of Commissioners, in the spirit of transparency and good government, intend to require Board approval in circumstances where the aggregate of expenditures to the same vendor, within the same fiscal year, and up to an amount equal to or greater than the expenditure amount which requires Board approval; and

 

WHEREAS, the Department of Budget and Management Services compiles information, by fiscal year, for expenditures in an amount equal to or greater than the expenditure amount which requires Board approval from each Board Agenda section of contracts approved by the Board of Commissioners for all county departments; and

 

WHEREAS, contracts over the current expenditure amount which requires Board approval total approximately $106,500,000.00 to $120,000,000.00 or 6% of the corporate budget per fiscal year; and

 

WHEREAS, currently the Purchasing Agent does not maintain a database of all contracts open market purchases under the current expenditure amount which requires Board approval, and therefore the Board has no information on the annual aggregate fiscal impact of open market purchases under the current expenditure amount which requires Board approval; and

 

WHEREAS, it is prudent policy for the Purchasing Agent to be able to disclose and account for the number of open market purchases executed under the current expenditure amount which requires Board approval per fiscal year and the fiscal impact of executing these open market purchases.

 

NOW, THEREFORE, BE IT ORDAINED, by the Cook County Board of Commissioners that Chapter 34 Finance, Article IV Procurement and Contracts, Section 34-121 of the Cook County Code is hereby amended as follows:

 

Sec. 34-121.    Contracts for supplies, material for work.

 

All contracts for supplies, materials and equipment and contractual services for the County of Cook shall be let as provided in this Article IV.  All contracts for supplies, materials and equipment and contractual services for Cook County including the separately elected Officials which involve an expenditure of more than $25,000.00 $100,000.00 shall be approved by the Board of Commissioners and signed by the President of the Board, the County Purchasing Agent and the Comptroller.  All contracts for supplies, materials, and equipment and contractual service for Cook County including the separately elected Officials which involve an expenditure of less than $25,000.00 $100,000.00 shall be approved by the Purchasing Agent.; however, all contracts for supplies, materials and equipment and contractual services for the Cook County, including the separately elected Officials, shall also require Board approval in circumstances where the aggregate of expenditures to the same vendor, within the same fiscal year, add up to, or equal an amount greater than, $100,000.00.  Supplies shall be issued only on the requisition of the responsible officers of the County institutions now or hereafter established by law, approved by the County Purchasing Agent.

 

BE IT FURTHER ORDAINED, by the Cook County Board of Commissioners that Chapter 34 Finance, Article IV Procurement and Contracts, Section 34-123 of the Cook County Code is hereby amended as follows:

 

Sec. 34-123.    Powers and duties of Purchasing Agent.

 

(h)        The County Purchasing Agent beginning FY 2008 shall compile information for all open market purchases under the expenditure amount which requires Board approval, including open market purchases entered into for a period exceeding one year and open market purchases under the expenditure amount which requires Board approval for separately elected officials.  The Purchasing Agent shall submit a report to the Board on a quarterly basis of the total aggregate amount of all open market purchases under the expenditure amount which requires Board approval which are approved by the Purchasing Agent.  This report shall also list each vendor with whom the county transacts an open market purchase under the expenditure amount which requires Board approval.

 

Effective Date:           This ordinance shall be effective upon ninety (90) days after passage.

 


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